Instructions for Presenters and Moderators

Presentations are 15 minutes long (not 14 minutes as stated before), unless you have been instructed otherwise. This is followed by 3 minutes of questions and 2 minutes for changing rooms. Questions may continue during these 2 last minutes.

Keynote speakers have 33 minutes, plus 5 minutes for questions and 2 minutes for changing rooms. The time will be strictly enforced to keep concurrent sessions synchronized. We will have 27 concurrent sessions most of the time.

Moderators are responsible for ensuring that talks start and end on time. Moderators may continue accepting questions for a speaker during the room change period.

Computers and projectors are provided in each presentation room. Each room is equipped with a podium, microphone and laser pointer.

Presentations are saved on computers that are set up in each presentation room in the early morning and spend the entire day there: this means all presentations must be loaded no later than the day before your talk. You cannot use your personal computer for presentations.

If you have already uploaded your presentation to the website, then there’s nothing else you need to do. If you need to upload your presentation after arriving at the meeting (a revised version or your original), you can do this in the A/V Loading Room (201A). A/V Loading Room hours:

Sunday 2:00 PM – 8:00 PM
Monday 7:00 AM – 6:00 PM
Tuesday 7:00 AM – 6:00 PM
Wednesday 7:00 AM – 6:00 PM

Again, all presentations must be loaded no later than the day before your talk. Presentations must be Microsoft
PowerPoint (.ppt, .pptx, .pps, .ppsx) or Adobe Acrobat (.pdf ) files, and should be named using the following conventions:

Day_Room_Time_FirstName_LastName.ppt
Day_Room_Time_FirstName_LastName.pdf
Time should be in 24-hour format.
Example: Monday_201A_1420_Jane_Doe.pptx

Loading presentations will not be allowed in the presentation room, except in case of an emergency. Please bring
a backup copy of your presentation to the presentation room, on a thumb drive, just in case.