Travel

VISIT CANADA AS A TOURIST (meeting participants): required documents

US citizenship: 

  • Valid passport

Other citizenship

  • Valid passport
  • Citizens of certain countries need a visa to visit or transit Canada.

 Other documents required for all business visitors:

Visit this website to learn if you need a visa to visit Canada based on your country of nationality (single-entry visa 75$ and a multiple-entry visa 150$): http://www.cic.gc.ca/english/visit/visas.asp

Application guide: http://www.cic.gc.ca/english/information/applications/index.asp

To apply for a visa visit: http://www.cic.gc.ca/english/visit/apply-how.asp

Learn more about processing times: http://www.cic.gc.ca/english/information/times/temp.asp

VISIT CANADA  ON BUSINESS (Trade Show Exhibitors): required documents

People attending meetings, conferences, conventions or trade fairs can be considered as business visitor if they:

  • Stay for less than six months and do not plan to enter the Canadian labor market
  • Main place of business and source of income is located outside Canada
  • Profits from business will accrue outside Canada

US citizenship: 

  • Valid passport

Other citizenship

  • Valid passport
  • Citizens of certain countries need a visa to visit or transit Canada. (If you are from a country that requires a visa to visit Canada, you must apply just like any other temporary visitor to Canada (there is no separate application for business visitors).

 Other documents required for all business visitors:

  • Letters of support from your parent company and a letter of invitation from the Canadian host business or a letter of Recognition from Canada Border Services Agency (CBSA);
  • A copy of any contracts or bills to support your visit;
  • 24-hour contact details of your business host in Canada;
  • Proof that you have enough money for both your stay in Canada and your return home;
  • You may also need identification cards or proof of employment.

 Goods imported for an event held in Canada

We work in collaboration with the Canada Boarder Services Agency, please communicate with us if you would like to know if your goods qualify for customs duty-free entry and/or provisions that will provide full or partial relief of the goods and services tax/harmonized sales tax info.afs2014@gmail.com.

Customs duty-free goods

The following goods are conditionally customs duty-free under tariff item No. 9830.00.00:

  • Banners, flags, papers, shields, stand decorations, backdrops and other decorations;
  • Identification badges;
  • Information bulletins, booklets, programs and memoranda relating to the meeting or convention or to products displayed at the meeting or convention;
  • Lapel buttons, billfolds, key cases, pens, pencils, corsages, T-shirts, scarves, mugs, jewellery, badges and other souvenirs and official paraphernalia;
  • Printing plates, rolls, cylinders, matrices, moulds, exposed positive or negative films and other goods for the production of advertising matter relating to the meeting or convention; and
  • Stationery, paper clips, pens, pencils and other office supplies (not including office machines).

Contact information

Shawn Johnston – Administrative Coordinator American Fisheries Society
5410 Grosvenor Lane, Suite 110 Bethesda
Maryland 20814-2199
Phone: 301-897-8616 Ext. 230
Fax: 301-897-8096
sjohnston@fisheries.org or info.afs2014@gmail.com